FAQS
Questions we think you might like answers to
What is KairosCal, exactly?
A done-for-you “Client-Booking Engine” for high-ticket B2B sales coaches. It bundles a fast Webflow site, inline Cal.com booking, automations (Make + Notion CRM + MailerLite), live KPIs, and light SEO so strangers turn into booked demos without ads.
Who is this for?
B2B sales coaches/consultants selling high-ticket programs (team coaching, enablement, VP-of-Sales advisory, sales process builds) who want predictable demos.
Do you run ads?
No. We build the owned system (site + SEO + automation + nurture). If you later add ads or outbound, your system already captures and converts that traffic.
Will this work in my niche?
If your ICP is B2B decision-makers (Founders, Sales Leaders, RevOps) and your offer has clear ROI, yes. We tailor copy, proof, and scheduling to your niche.
How fast can we launch?
Starter: 2–3 weeks
Growth: 4–6 weeks
Authority: 8–12 weeks
Depends on how quickly you approve copy/creative and share assets.What do you need from me to start?
Brand basics (logo/colors), your offer & ICP, 2–5 client stories or results (even informal), calendar availability, and access to Webflow/Notion/MailerLite/Cal.com.
What if I don’t have testimonials yet?
We’ll use credibility substitutes: founder story, before/after transformations, process visuals, mini case-snippets from past wins, and a risk-reversal guarantee.
Do you write the copy?
Yes, conversion copy is included. We interview you, draft everything, and iterate quickly.
What do you do for Traffic?
An SEO sprint (keywords, on-page, internal links) + performance hardening (Core Web Vitals). We seed organic demand; you can layer outbound/ads later.
What do you do for Conversion?
A high-impact Webflow site/landing experience: above-the-fold booking, proof bento grid, objection blocks, social proof, and sharp, offer-led messaging.
What’s in Automation?
Make.com scenarios wire Cal.com → Notion (Lead + Meeting) → Slack alerts → MailerLite follow-ups; plus reschedule/cancel handling, no-show recovery, SLA pings.
What’s in Proof & Visibility?
A live KPI board tracking New Leads, Booked, Show-Rate, Time-to-Book and source trends. Optional weekly/monthly performance snapshots.
What is the Maintenance Shield?
Post-launch QA and improvements, fixes, small content updates, integration upkeep, and monitoring—flat $500/mo.
Do I need Cal.com or can I use Calendly?
We recommend Cal.com (fast, flexible), but we can implement Calendly if you prefer.
Can you integrate HubSpot/Pipedrive/Salesforce instead of Notion?
Yes, Notion is the default lightweight CRM. If you’re on a sales CRM already, we’ll integrate that instead (scope may change).
Where is my data stored?
In your own tool accounts (Webflow, Notion/CRM, MailerLite, Cal.com). You keep ownership and access.
Will emails land in spam?
We set up sender authentication (SPF/DKIM), clean templates, reasonable cadence, and only email opted-in leads. We’ll guide domain warm-up if needed.
What is the Maintenance Shield?
Post-launch QA and improvements, fixes, small content updates, integration upkeep, and monitoring—flat $500/mo.
What results should I expect?
A consistent flow of qualified demo bookings and higher show-rates (thanks to reminders and frictionless scheduling). Most clients hit steady wins inside 30 days of go-live.
What’s the “5 booked demos in 30 days” guarantee?
If you don’t hit 5 extra demos within 30 days of launch, we continue working at no extra cost until you do. You must meet basic readiness: defined ICP/offer, calendar availability, and timely approvals.
What if my traffic is low right now?
That’s why we do an SEO sprint and conversion-led site. You’ll also get nurture and reactivation flows to convert warm contacts you already have.
How do you reduce no-shows?
Inline booking (fewer clicks), branded confirmations, multi-touch reminders (email/SMS optional), calendar file links, and a simple reschedule path.
What results should I expect?
A consistent flow of qualified demo bookings and higher show-rates (thanks to reminders and frictionless scheduling). Most clients hit steady wins inside 30 days of go-live.
What’s the “5 booked demos in 30 days” guarantee?
If you don’t hit 5 extra demos within 30 days of launch, we continue working at no extra cost until you do. You must meet basic readiness: defined ICP/offer, calendar availability, and timely approvals.
What if my traffic is low right now?
That’s why we do an SEO sprint and conversion-led site. You’ll also get nurture and reactivation flows to convert warm contacts you already have.
How do you reduce no-shows?
Inline booking (fewer clicks), branded confirmations, multi-touch reminders (email/SMS optional), calendar file links, and a simple reschedule path.
What are the package options?
Starter - Launch & Validate: one-page site, core automations, KPI mini-board.
Growth - Scale the Pipeline: multi-page site, full automations (reschedule/cancel/SLA/no-show recovery), expanded KPIs.
Authority - Dominate Your Niche: premium site + funnel pages (VSL/case studies), advanced routing, BI-grade dashboard, content plan.Is copy, design, and build all included?
Yes, done-for-you. We handle copy, design, Webflow build, automation, and KPI setup.
How are payments structured?
50% to start, 50% on pre-launch (or milestone-based by tier). Maintenance Shield is monthly, cancel anytime with 30-day notice.
What’s not included?
Paid ads management, long-form content at volume, heavy custom dev, complex CRM migrations - available as add-ons.
Do you train my team?
Yes, video walkthroughs + SOPs: how leads flow, how to update pages, and how to read KPIs.
Can we iterate after we go live?
Absolutely. Maintenance Shield covers minor changes, fixes, and small tests. Bigger experiments (new pages/funnels) can be scoped as growth sprints.
Can this scale to multiple reps/calendars?
Yes, Authority (and Growth on request) supports Cal.com teams/round-robin, lead routing, and multi-owner Slack alerts.
What if I pause or cancel?
Your site and automations keep running in your accounts. You can resume Shield later or stay DIY with our SOPs.
Is this compliant with email and privacy laws?
We use consent-based capture, add unsub links to all emails, and honor deletion/DSR requests. If you operate in regulated regions, we’ll align with your policies.
What about security?
We follow least-privilege access, store keys in your tools, and share credentials via secure vaults. You own everything; we work inside your workspace.
What makes KairosCal different?
It’s all-in-one (traffic + conversion + follow-up), fast to ship, KPI-driven, and guaranteed. No agency hand-offs—one accountable team.
How do we get started?
Book a 15-minute fit call. If we’re aligned, we run a kickoff to lock ICP/offer, then begin copy/design within 48 hours.
Book your spot and get five more demos this month.
Set up your Client-Booking Engine in 14 days and see results fast. Get five extra booked demos in 30 days, or we work for free until you do. Reserve your spot and schedule a call to get started.
15-minute call. No pitch - just your plan, timeline, and KPI targets.
